Coronavirus | Good practice for personal data processing in France
Published on 5th Mar 2020
What is best practice when a company processes personal data for the protection of its employees against Coronavirus?
In the wake of the current crisis, companies can take measures to ensure the safety of their employees and business partners against Coronavirus. Within this framework, they will therefore process their employees' personal data. The following good practices will help to ensure that businesses remain compliant with data protection regulation.
As regards the processing of personal data with the purpose of protecting employees and preventing the spread of the Coronavirus, several legal bases can be considered, including:
- the legitimate interest of the company to protect the safety of people;
- the legal obligation in the event that the French Government decides to move to stage three of the Government's action plan.
The collect of personal data must be proportionate. It is possible to ask whether a person has certain symptoms or has just returned from a so-called "at risk" country.
If you create a file with personal data you will not be able to keep it for more than 30 days (quarantine lasts generally 14 days). After this period, this record must be definitively deleted.
If you create an electronic file with your employees' personal data, save it in a restricted access area protected by a strong password. Only a few people should have access to it.
The measures taken must be proportional and some behaviours are prohibited, such as imposing temperature control on all employees. It is also not possible to require disclosure of an employee's entire medical file.
The CNIL is expected to provide recommendations on Coronavirus in the coming days. These good practices are therefore likely to be modified or strengthened following that publication.